legal Contract Administrator

Contract Administrator/Closing Coordinator (Contract-to-Hire)

A highly specialized boutique professional services firm focused on municipal finance is seeking a Closing Coordinator to support complex public-sector financing transactions. This firm partners with cities, counties, school districts, housing authorities, and other public agencies to fund critical infrastructure projects. The team is known for its depth of expertise, collaborative approach, and high-touch client service model.

Role Overview

The Closing Coordinator plays a key role in ensuring the smooth execution of financing closings by coordinating documentation, managing stakeholder communication, and overseeing critical administrative and organizational processes. This position is fully remote and operates within a highly detail-oriented, deadline-driven environment.

Key Competencies

Prior experience in a law firm, municipal, or government setting with exposure to legal contracts is required

Strong written and verbal communication skills with a professional, client-facing approach

Ability to follow direction while proactively identifying process improvements

Comfortable working in a remote environment with a high degree of accountability

Strong technical aptitude and ability to quickly learn new tools and systems

Exposure to municipal finance or California public agencies is a plus

Core Responsibilities

Support attorneys by drafting, organizing, and finalizing legal and transaction documents

Coordinate and facilitate the closing process for financial transactions

Review and verify cross-references in legal documentation

Interface directly with clients, public officials, and transaction stakeholders

Prepare supporting materials including Requests for Proposals, Tables of Contents, and Tables of Authorities

Maintain and update client and deal contact databases

Assist with regulatory filings (e.g., CDIACs)

Perform high-volume document processing (editing, formatting, merging, organizing)

Manage legal notices and publication processes

Coordinate delivery of sensitive materials (e.g., ballots, official documents via courier/mail services)

Organizational Skills

Strong time management with the ability to meet tight deadlines

Exceptional attention to detail and accuracy

Excellent analytical, organizational, proofreading, and editing skills

Ability to manage and maintain structured file systems

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and Mac OS

Experience with document creation, editing, and professional email communication

Familiarity with document management platforms (e.g., SharePoint, Box, NetDocuments)

Experience with workflow/project tools (e.g., Asana) is a plus

Exposure to contact management systems is helpful

Work Environment & Compensation

Fully remote, with structured onboarding and initial training provided

Standard business hours: 9:00 AM - 5:00 PM (local time alignment expected)

Contract-to-hire structure:

Contract rate: $40/hour

Conversion salary: $80,000 - $90,000 annually, depending on experience

Opportunity to transition into a long-term role supporting a highly specialized and collaborative team

Why This Role

This is an excellent opportunity for someone seeking long-term stability in a specialized, detail-oriented environment, with the ability to contribute meaningfully to important public-sector projects while working remotely.