Paralegal / Legal Assistant

Role Description

This is a full-time on-site role based in San Francisco, California. This role offers a unique opportunity to develop foundational legal skills, gain deep insight into case management and administrative processes, and work closely with top-notch litigation attorneys. Akay Law is a San Francisco Bay Area litigation boutique law firm specializing in Real Estate Law, Business Law, Construction Law, Financial Elder Abuse, Attorney Malpractice, and Alternative Dispute Resolution.

Qualifications

• Bachelor's degree required, preferably in a writing-intensive, analytical, or social science field

• Experience in the legal industry, or a related field

• Excellent communication skills, both written and verbal

• Strong problem-solving and analytical skills

• Ability to work independently and manage multiple tasks and priorities

• Strong attention to detail and organizational skills

• Ability to learn quickly and adapt to new information, systems, and workflows

• Strong writing, editing, and reading comprehension skills

• Exceptional organizational skills and the ability to manage multiple deadlines, tasks, and priorities simultaneously

• Proficiency in Microsoft Office Suite and other relevant software

Essential Responsibilities and Duties

• Administrative & Calendar Support

o Coordinate and schedule meetings, hearings, and appointments

o Manage attorney calendars, deadlines, and reminders

o Prepare meeting agendas and take clear, actionable notes

• Document Preparation & Legal Support

o Draft engagement agreements, letters, correspondence, pleadings, notices, and other documents for attorneys and clients

o Proofread and finalize documents, ensuring accuracy in formatting, grammar, dates, and authorship

o Obtain signatures, convert documents to PDF, and prepare final versions for distribution

o Print materials, assemble binders, and prepare document sets for hearings or meetings

• File Management

o Organize and maintain electronic and physical files

o Create chronologies, indexes, and structured file systems

o Save, locate, and update documents in accordance with firm protocols

• Case Administration and Coordination

o File pleadings electronically

o Send documents to clients, opposing counsel, and third parties via email or secure platforms

o Coordinate with vendors, retained experts, and service providers

o Communicate with the court regarding filings, hearings, and local procedure and rules

• Billing and Financial Support

o Review and maintain organization of firm trust accounting

o Review and approve vendors’ invoices