Marketing and Operation Administrative
About the role
This position combines two core functions: Marketing Support and Operations Administrative Support, with responsibilities generally divided approximately 50/50.
Depending on business needs, the focus of the role may temporarily shift during busy periods, such as marketing events, exhibitions, or high order volumes. We are therefore looking for a flexible and proactive team member who enjoys working across different functions and supporting various teams in a dynamic international environment.
The role supports the Marketing team with sample management and event logistics, while also assisting the Operations team with order processing, shipment coordination, and invoicing activities.
MARKETING SUPPORT RESPONSIBILITIES (50%)
SAMPLE & MATERIALS MANAGEMENT
Arrange and coordinate marketing sample orders with internal teams and suppliers
Perform incoming checks to verify quantity, quality, and condition of samples and materials
Maintain accurate records of samples, inventory levels, and storage locations
Organize, store, and prepare samples for marketing use, meetings, and events
EVENT LOGISTIC SUPPORT
Support logistics for marketing events, trade shows, and exhibitions
Pack, ship, and track marketing materials, samples, and event equipment
Coordinate with freight forwarders, couriers, and event organizers
Manage return shipments and ensure materials are properly stored after events
OPERATIONS ADMINISTRATIVE SUPPORT RESPONSIBLITIES (50%)
OPERATION ADMINISTRATION
Accurately enter and process purchase orders in the system
Issue invoices for shipped orders
Support shipment coordination and delivery follow-up
Maintain accurate operational and administrative records
Communicate with internal departments and external logistics partners regarding order status and deliveries
Requirements
Experience in operation, logistics, warehouse operations, marketing operations, or event support
Familiarity with shipping processes, inventory management, data entry
Experience supporting trade shows, exhibitions, or promotional events
Affinity with Japanese culture
0-4 years of working experience
Good knowledge of Microsoft Office software & Data Management
Well-organized and takes responsibility to finish given tasks on time
Holds valid EU work and residence permit, and live within commuting distance to Amsterdam
Benefits
Flexible work options: Hybrid working model
Career development: Clear opportunities to grow into a Regional Manager role
Supportive team environment: A culture that values collaboration, learning, and high performance
Competitive benefits: Attractive pension scheme, bonus scheme, and 3-4 additional end-of-year holidays in addition to 24 vacation days
Well-being perks: Sports/gym subscription allowance
Company culture: Friday drinks, kick-off outings, and an end-of-year dinner to connect with colleagues
Questions about this role
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