Project Coordinator / Administrator - Kelowna (0626)

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:

Integrity – We do what’s right, even when no one is looking.

Improvement – We do it well. Then we do it better.

Caring – We put ourselves in others’ shoes.

Authenticity – We like people, not pretense.

Determination – We kick down walls.

We’ve Got Everything to Inspire Our Customers — Except YOU!

Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction.

This is more than just a job — it’s a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.

What You’ll Be Doing

As a Project Coordinator/Administrator, you’ll:

Oversee new construction projects related to appliances — timelines range from 6 months to 2 years

Keep inventory levels accurate and deliveries on schedule

Handle monthly invoicing and account reconciliation with precision

Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit

Interpret architectural drawings and apply them to appliance planning

Own follow-ups and project details with internal and external stakeholders

Build strong relationships with builder customers — both on-site and in-office

Manage contract documentation and ensure everything is organized and up-to-date

What You Bring

We’re looking for someone who’s:

Experienced — at least 1 year in project coordination or a similar administrative role

Skilled in account management, invoicing, or inventory control (a plus!)

A strong communicator — both written and verbal

Detail-oriented and highly organized

Able to juggle multiple tasks while staying accurate and calm under pressure

Deadline-driven and business-savvy

Personable, adaptable, and solution-focused

Proficient in MS Office and comfortable with legacy systems

What We Love About You

You’re a go-to expert and internal champion

You love solving problems and thinking creatively

You thrive in a team but shine independently

You’re energized by a fast-paced, fun, and ever-changing environment

Bonus Points If You Have

Experience in supply chain management

Familiarity with construction supply

Why Trail?

We take care of our team with:

Extended health benefits

Performance-based merit rewards

Generous employee discounts

Gym membership discounts

Professional development programs

Employee recognition initiatives

Company events and paid volunteer opportunities

Work Environment

Monday – Friday, 8:30am – 5:00pm

Shared office space

Frequent site visits

Ready to bring your energy, expertise, and enthusiasm to Trail? Let’s build something great together!

Including up to bonus $3,000

INDHP

We inspire possibilities, make shopping ridiculously easy, and help create special moments at home. Are you ready to meet your team?

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.