Project Executive

Overview

We are looking for a highly organized and proactive Project Executive to support project execution from planning to completion. This role requires strong coordination skills, attention to detail, and the ability to manage multiple stakeholders while ensuring timelines, quality, and safety standards are met.

Key ResponsibilitiesProject Coordination & Execution

Assist the Project Manager in monitoring project progress, timelines, and budgets

Coordinate daily site activities to ensure work aligns with the approved schedule

Identify potential delays, risks, or issues and escalate them promptly

Documentation & Reporting

Prepare and maintain project documentation, including:

Site reports

Inspection records

Progress updates

Ensure all project records are accurate, updated, and properly filed

Stakeholder Management

Liaise with clients, landlords, and building management on:

Project updates

Site access

Requirements and approvals

Support customer visits and sales presentations with logistical preparation

Site Coordination & Quality Control

Coordinate with subcontractors and on-site workers to ensure smooth execution

Conduct regular site safety inspections and ensure compliance with safety regulations

Perform quality checks to ensure workmanship and materials meet client specifications

Procurement & Cost Coordination

Assist in sourcing and procurement of tools and materials

Coordinate with internal teams and subcontractors to obtain quotations

Project Support & Handover

Support preparation of project submissions and interior work processes

Assist in project completion and handover, ensuring all deliverables are met

Administrative & Ad-Hoc

Maintain strong reporting and presentation standards using Microsoft Office and relevant tools

Perform other ad-hoc duties as assigned by the Project Manager or Management

Requirements

Diploma or Degree in Interior Design, Architecture, Engineering, Construction Management, or related field

2–4 years of relevant experience in project coordination, interior fit-out, or construction

Strong coordination and multitasking skills in a fast-paced environment

Excellent communication and interpersonal skills

Detail-oriented with strong problem-solving abilities

Knowledge of site safety practices and regulations

Proficient in Microsoft Office (Excel, Word, PowerPoint) and project-related tools

Willing to work on-site and travel as required

Preferred Traits (What We’re Looking For)

Highly organized and deadline-driven

Able to work independently and take initiative

Confident in dealing with clients, contractors, and management

Hands-on, proactive, and solutions-oriented

Strong sense of accountability and ownership

Why Join Us

Opportunity to work on end-to-end projects

Exposure to real-world project management and client handling

Collaborative and fast-paced environment

Career growth in project and construction management

Pay: $4,000.00 - $4,200.00 per month

Work Location: In person