Senior Executive – Procurement Operations

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Job Description

Senior Executive – Procurement OperationsGBSS Procurement Executive - Purchase

Qualification and Experience required

Engineering, B. Pharm, B.Sc. BMS, B Com Degree + 3 to 5 Years of Relevant Work Experience. MBA would also be preferable

3 to 5 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management. Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage

Significant knowledge of Supply Chain & In-depth understanding of ‘Sourcing and Procurement’ in SAP environment would be an added advantage.

Quick learning ability

Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.

Demonstrates working knowledge with MS-Office suite of software applications and tools, including: Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.

Good listener with analytical mind

Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment

Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity

Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects.

Key Areas/Responsibilities

This role would be focused on providing operational support to for Direct as well as indirect material procurement for US plants Piramal Pharma Limited (from Kurla office)

The role involves extensive coordination with vendors (both domestic and overseas) and site supply chain team.

Arrange competitive quotations for indirect materials (Negotiations and vendor selection not in scope)

Provide support to get the documents for onboarding vendor

Create Purchase Orders for approved supplier basis the approval from site/ central purchase team

Follow-up for the Purchase Order release and communication Purchase Orders with vendors

Email and Phone based follow-ups with vendors to get the purchase orders confirmation, for delivery / Service completion

Liaise with AP team for payment related queries from vendors

Provide support in generating savings.

Resolve vendor queries through Vendor Help desk

Ensure up-to date documentation as per Internal and Statutory audit requirements

Regular accounts cleanups by closing open GR-IR and overdue advances.

Find automation opportunities in the Procurement process and automate the process.

Develop procurement related MIS to report agreed SLAs

Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.

Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)

Identify and promote opportunities to leverage best practices and global standards within GBSS.

Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.

Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.