Assistant Director, Administrations
About the role
The Assistant Director (AD), Administrations is the operational leader of School of Civil and Environmental Engineering (CEE)'s administrative functions. The AD role which is a Management role, is accountable for the outcomes of the school's administrative and technical functions, manages a team of functional heads, and operates within both the Chair's school direction and the College of Engineering's administrative governance framework.
Job Responsibilities:
Translate academic and strategic priorities into structured operational plans with clear ownership and timelines.
Directly manage functional heads across HR, Finance, IT, Research & Partnerships, Graduate Studies, Undergraduate Affairs, Facilities, and Technical Operations.
Set and maintain performance standards for all direct reports — conducting regular structured check-ins and overseeing the appraisal process for all school staff under Management and Support Officer and Programme Support Officer Scheme.
Oversee the school's financial operations — budget planning, monitoring, reporting, and resource utilization — within university financial guidelines.
Manage space utilization, infrastructure, and renovation projects, ensuring teaching and research needs are met without operational disruption.
Ensure compliance with statutory requirements, university safety standards, PDPA, and Business Continuity Planning obligations.
Represent CEE within the College's one-college administrative framework — attending weekly alignment, implementing college-level standards, and escalating issues through the right governance channel.
Build team capability through structured development, succession planning, and a consistent management rhythm.
Requirements:
A recognised university degree in any discipline.
At least 8–10 years of working experience, with at least 3–4 years managing a team or function.
Demonstrated accountability for operational outcomes — not just process compliance.
Strong people management and financial oversight capability.
Effective communication and influencing skills across a diverse stakeholder environment.
Prior experience in an institute of higher learning is advantageous.
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: NTU
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