Procurement Specialist

Job Overview:

The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Key Tasks and Responsibilities:

Perform the procurement of materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards to ensure that materials are purchased from the approved vendors at the most competitive price within budget complying with the technical, quality, safety, and delivery requirements specified in the material requisition and procurement plan

Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse

Interface externally with vendors

Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects/operations materials used in the construction industry

Assist with the establishment of appropriate procurement strategies for different project/operations materials

Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interface with their management personnel

Develop and maintain a sound vendor base, survey the market for new potential supply sources and market trend in price and delivery

Evaluate and monitor vendor performance on a continual basis

Facilitate “Supplier Registration Process” to register potential vendors in MDR system

Perform the “RFQ” process:

Review requisitions to verify completeness and accuracy

Issue RFQ to vendors and secure compliant offers

Liaise with Engineering or Requisitioner to ensure that TBE’s are completed on schedule, if applicable

Coordinate the vendor clarification process

Perform commercial bid evaluation

Obtain commercial clarifications

Ensure vendor selection in compliance with MDR procedure to meet project budget and delivery requirements

Maintain sourcing list to track RFQs and expedite quotes from vendors

Prepare Recommendation of Award and obtain required approvals in compliance with procedure

Maintain confidentiality of procurement data in compliance with company guidelines

Place PO’s with selected vendors, review and approve orders that are within approval limits

Provide ongoing Purchase Order administration including PO revisions, resolution of discrepancies, etc. as required during the execution of the order

Maintain purchase order files

Ensure audit trail for procurement documents

Assist the expediting process by providing help and guidance to expeditors, and resolving commercial clarifications with vendors as necessary

Watch the market closely to determine trends in price levels, business activities, delivery lead time, availability of manufacturing capacity, etc.

Assist in resolving delivery nonconformance issues, and OS&D issues if required

Support the bid pricing process by providing accurate and timely inputs in bid pricing process, coordinate with the Bids & Proposal team in Procurement to ensure compliance with bid requirements

Regularly exchange information on new products and sources, market trends, and lessons learned with peers, supervisor, and Manager

Supervise, direct, train, and coordinate activities of assigned personnel

Ensure compliance with procurement policies and procedures

Essential Qualifications and Education:

Engineering graduate

Approximately 10 years of relevant experience

Demonstrates a broad knowledge of the procurement process

Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel

Support Integrated Procurement worldwide, work with suppliers to develop supplier agreements

Understand local and regional logistics regulations and agreements

Working knowledge of Microsoft Office applications (Word, Excel, Access)

Experience in Smart Plant Materials and HR Systems

Certificates in process improvement and/or Six Sigma a plus

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