Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Corporate Solutions (Integrated Facilities Management)

ROLE AND RESPONSIBILITIES

OVERALL ROLE

Google is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at Google, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverables are met within the stipulated time. To provide comprehensive facility, contract and procurement management for services to the client, with a focus on continuous improvement. To achieve financial and other targets established by the Facility Manager. Achievement of the Key Performance Indicators and Service Level Agreements targets.

POSITION GOALS

Set up Standard Operating Procedures for the management of Soft services and ensure compliance at site.

Must be able to recognize system shortcomings and respond to operational and emergency situations

Achievement of the Key Performance Indicators and Service Level Agreement targets.

MAJOR RESPONSIBILITIES

Site Operations Management

Manage all outsourced service contracts and Jones Lang LaSalle personnel, including inspections and quality management of service delivery – this includes all cleaning functions i.e. administration, Reception, pest control and client services

Develop and implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems

Ensure an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by Google

Routinely inspect all contracted services to ensure performance measures are being maintained according to their defined SLAs and scorecards

Plan, organize and arrange internal events for any processes or business

Actively coordinate with builder on daily closure of snags and focus on continuous enhancement of service deliveries related to building activities

Ensure continuous supply of office stationery and consumables to maintain business continuity with defined inventory on site

Capture cost and tracking methods for all consumables and other supplies

Achieve client satisfaction to Google expectations

24/7 emergency call support and site attendance is required

Monitoring GUTS tickets for closure

Audit the Asset register from time to time '

Staff Management

Manage and assist with the personal development of all direct reports

Develop and manage succession plans for all direct reports

Actively seek to train subordinates in all aspects of the non-technical services

Vendor Management

Vendor grooming and real time monitoring of services and periodic reviews

Manage service contracts including inspections and quality management of service delivery

Ensure timely payment to vendors

Follow a structured vendor management program as per Google specifications which includes monthly meetings with vendors with a proper agenda and carrying out relationship health checks

Health management

Ensure compliance with statutory regulations on fire, health and safety standards.

Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintained at all times.

Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment.

Reporting

Assist in compilation of all MIS

Contribute to the monthly management report and quarterly business review to Google and other reports as required

Support the Manager, Facilities on process implementation, standardization and benchmarking and achieving short and long term operational cost saving initiatives

Others

Maintain equipment database for site.

Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings.

Initiate strategies to achieve measurable improvements in energy consumption.

Participate in emergency evacuation procedures including crisis management and business continuity

Any responsibility/ task given by the client/ Manager, going forward will be a part of the JD.

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

Tertiary qualifications in property, building or facilities management preferable

Contract Administration Experience required

Excellent people skills and ability to interact with a wide range of client staff and demands

Demonstrated experience with tendering and service improvement initiatives required.

Knowledge of occupational safety requirements

Strong PC literacy and proven ability to manage daily activities using various systems.

Demonstrated experience with continuous improvement initiatives

Demonstrated experience with client reporting and preparation of reports

Management of resource to ensure no disruption to client business.

Is able to make difficult decisions and resolve problems or improve operations

Actively searches out opportunities to achieve best results

Critical Competencies for Success

Adherence to Key Performance Indicators

Implementation of Best Practices

Agreed cost savings initiatives

KEY STAKEHOLDERS

Engineering Managers

Vendor staff

REPORTING TO

Site Lead

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.