Accountant- L2C

Job Title

Accountant- L2C

Job Description

Accountant I-, Contract Administration, Billing & Credit Collections & AI Specialist

HAY LEVEL – 50

Primary roles and responsibilities -

Create project number – Receive, check & create project number, assign employees to the new projects. Maintain changes in the project master data & perform quality checks

Process Project Entry Sheets (PES)- Check errors from interface, process documents (budget journal entry), update & enrich (master)data based on project type

Design and develop automated workflows using Power Automate to streamline business processes

Strong experience in Power Automate (flows, approvals, RPA)

Hands-on experience with Power BI (DAX, data modelling, visualisation)

Analyse business requirements and translate them into technical solutions

Integrate systems and data sources using APIs and connectors within Power Platform

Implement AI-based solutions (e.g., predictive analytics, chatbots, intelligent automation

Check contract administration- Prepare reports, reconcile positions, analyses differences & correct, request follow up actions in business

Perform & report on internal controls checks as defined in Internal Control Environment

Preform monthly dashboard activity.

Perform month end close activities.

Report monthly on Revenue Billed vs Revenue Recognized & solve differences above a threshold for value & no of days for all companies globally

Perform Reconciliations in VENA for Billing

Check for any unposted and transactions for the month and take required action

Prepare info in Credit management tooling – Receive information & upload in Credit management tooling

Follow up Credit management dashboard- Follow up & document outstanding invoices with customer or Project manager (in case of disputes) with the goal to retrieve a payment promise:

Call the customer (new outstanding invoice, follow up payment agreement, resolved dispute)

Send reminder (1st or 2nd reminder)

Follow up on dispute internally (with applicable Project manager roles)

Escalate internally

Customer risks advise - Request customer risk rating with external partner & combine with other risk indicators from the policy to calculate the applicable risk rating. Update risk rating in applicable systems and based on request of the internal customer share risk advise.

Set-up billing plan – Check input data from project manager, verify correctness with booked order intake and Process in accounting system

Review “future” billing dates- Check that estimated invoice dates are up to date

Create invoice- Perform invoicing checks on VAT, specific customer requirements, country requirements. Create invoice and send invoice to customer.

We distinguish different types of invoices with their own characteristics:

Milestone invoices project related

Milestone invoices Service project related

T&M invoices

Progress billing invoices

Service order invoicing

Sales order invoicing

Manual invoicing

Follow up unapplied cash – Investigate received payment and instruct GL Team with correct posting.

Perform & report on internal controls checks as defined in Internal Control Environment

Independently plan, analyze and carry out collection of past due accounts regularly reconcile accounts on timely manner, and initiate credits and adjustments to accounts as well as ensure corresponding credits and debits are in place

Identify issues related billing, applicable taxes, documentation requirements etc. on regular basis & get information from tax teams & Controllers & solve them on priority

Review orders on credit holds and take action delivery dates are met

Initiate and maintain complete record of customer contacts, to avoid any hassles during critical times

Assist to collect and prepare collection reports on weekly basis and evaluate process and measure efficiency of all portfolios on regular basis

Coordinate with team members to resolve all credit issues and manage large amount of data and ensure compliance to all contracts

Perform month end close activities, and do a deep analysis on collections and financial credit situations of clients every month

Provide assistance in internal audits with regards to Credit checks, documentations etc.

Perform monthly calculations for Provision for doubtful debts based on set parameters for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance.

Offers professional arguments as the basis for making choices and for convincing the people concerned.

FX process: Create FX Module, Prepare hedge documentation, Recalculate project rate, Tax VAT updates in Module, Calculate FX corrections on FX contracts.

Set priorities, distributes work, monitoring progress and quality.

Participate in improvement projects & work continuously on improvement cycles

Work with stakeholders to identify automation and reporting opportunities

Ongoing process improvement focus, making recommendations and participating and or leading implementations to improve department efficiency

Establish and maintain strong working relationships with customers and other functional groups at all levels including executive decision makers

Extend support to the operations team to understand specific root cause and acts in their Tier 2 role

Writes/reviews work instructions/SOP’s

Coordinating and participation in Test process - UAT - in case of tool changes

Address instances that might lead to fraud, financial risk or loss of efficiency

Perform root cause analysis

Actively share knowledge best practice in community

Explain and teach (new) colleagues

Skillsets & Qualifications:

At least 8+ years of experience in Project accounting, Billing and Credit Collections, preferred to have experience working in a shared service center

Education Qualification – B.com, M.com, MBA (Finance)

Possess strong knowledge of GAAP, IFRS (Preferred to have)

Preferred JD Edwards or other ERP’s Experience.

Good Analytical skills

Good verbal and written communication skills

Attention to detail approach with logical thinking

Proactive approach and active involvement in driving process improvements, automations if any

Displays the ability to multitask and handle multiple issues at the same time without stress

Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends

Proficiency in MS Office - Word/ Excel/PPT

Experience in Blackline Reconciliation tool preferred

Ability to ensure completion of multiple tasks against tight deadlines, prioritizing and organizing effectively

Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends