Business Operations Coordinator

Where design meets opportunity, and careers are built to last!

Averton is an experienced & award-winning homebuilder, community developer and construction management company and we are seeking an organized, proactive and highly capable Business Operations Coordinator to support the continued growth of the organization.

This role serves as the administrative backbone of the business, ensuring that critical operational, administrative, human resources, technology and corporate functions are coordinated effectively. The successful candidate will create capacity for leadership by ensuring important activities are completed, tracked and followed through to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems and takes pride in bringing order, structure and accountability to a growing organization.

REPORTS TO: President & CEO

SUPPORTS: President & CEO, Project Director, Accounting Manager and Leadership Team

CORE ACCOUNTABILITY

Responsible for ensuring that the organization operates smoothly by coordinating the administrative, operational, and support functions that enable project and business success. This role exists to eliminate friction, improve communication and ensure important responsibilities do not fall between departments.

PRIMARY RESPONSIBILITIES

Executive & Leadership Support

Support the President & CEO with administrative and organizational priorities

Support the Project Director and leadership team with coordination, scheduling, follow-up, and execution of key initiatives

Coordinate leadership meetings and prepare agendas, action item lists, and meeting summaries

Track leadership commitments and ensure follow-through on assigned actions

Assist with presentations, reports, correspondence, and special projects

Operational Administration

Coordinate contracts, agreements, renewals, and document management.

Maintain corporate records and organizational documentation.

Assist with insurance renewals and claims administration.

Coordinate licensing, registrations, memberships, and compliance requirements.

Support vendor setup and administration.

Technology & Systems Coordination

Serve as the primary internal contact for technology-related issues

Coordinate with external IT providers to ensure issues are resolved promptly

Manage employee onboarding and offboarding related to technology access

Coordinate equipment purchases, setup and inventory management

Support implementation and maintenance of business systems and software

Office & Business Operations

Ensure smooth day-to-day operation of the office

Coordinate facilities-related issues and vendor relationships

Manage office supplies, equipment and general office requirements

Support company events, meetings and team initiatives

Assist with implementation of operational improvements and standard operating procedures

Human Resources & Recruitment Coordination

Coordinate recruitment activities including job postings, interview scheduling, candidate communication and onboard

Coordinate new employee onboarding and orientation activities

Assist with benefits administration and employee-related documentation

Support implementation of company policies and procedures

Cross-Functional Support

Work closely with Accounting, Project Delivery, Construction, Design, Sales and Leadership teams

Assist departments with administrative coordination as required

Help ensure communication flows effectively between teams

Identify operational inefficiencies and recommend improvements

IDEAL CANDIDATE

The ideal candidate is highly organized, resourceful, and capable of managing multiple priorities simultaneously.

They are comfortable working independently, communicating with a wide variety of stakeholders and following through on tasks without requiring significant supervision. Most importantly, they are someone who sees something that needs to be done and takes ownership of making sure it happens.

QUALIFICATIONS

Required

5+ years of experience in operations, administration, office management, executive support, HR coordination, or a related role

Exceptional organizational and time management skills

Strong written and verbal communication abilities

High attention to detail

Strong proficiency in Microsoft Office

Ability to manage multiple priorities simultaneously

Professional judgment and discretion when handling confidential information

Preferred

Experience in construction, development, real estate, professional services, or related industries

Human resources administration experience

Contract administration experience

Experience coordinating external service providers

Experience supporting senior leadership teams

Experience utilizing artificial intelligence and workflow automation tools to improve productivity, communication, and organizational effectiveness

Key Performance Indicators:

Leadership administrative support effectiveness

Timeliness and quality of recruitment and onboarding activities

Completion of operational and administrative initiatives

Responsiveness and resolution of technology and office issues

Accuracy and organization of corporate records and documentation

Quality of communication and follow-up across departments

Contribution to organizational efficiency and process improvement

Why join Averton?

Collaboration: We play a team game. We work together to put our customers’ needs first

Curiosity: We challenge the status quo to find a better way forward

Problem Solvers: It is our experience and dedication that find a better solution to the problems others ignore

Truth Tellers: We are forward and honest about what is possible

Why This Role Matters

As Averton continues to grow, success increasingly depends on strong systems, effective communication and disciplined execution. This role provides the organizational support necessary to help leaders remain focused on delivering projects, supporting customers and advancing strategic priorities. The successful candidate will play a central role in helping the organization operate more efficiently, communicate more effectively and continue to scale successfully.

To Apply:

If you think you are the perfect fit for this role, please upload your resume and complete the online application. You will receive an automated message to ensure your resume has been received. Our hiring managers will review your resume and will reach out regarding next steps if selected.

Thank you so much for applying!