HR Administration & Payroll Specialist

Job Posting Title

HR Administration & Payroll Specialist

The challenge

An exciting opportunity has arisen to contribute to Haier Europe. The Company is on a journey to achieve ambitious growth and leadership objectives in the region, and we are seeking someone passionate, proactive, self-driven, and motivated to join a team of open-minded individuals. We are looking for someone who embodies the Company’s core behaviors, based on our Own It model : Zero Distance, Agility, Entrepreneurship, Ecosystem and Build Trust. A true change agent who acts with integrity, collaborates across boundaries, adapts quickly, takes initiative and keeps users at the center — fostering an open, innovative, and high-performing environment.

What you will do

We are looking for a HR Administration & Payroll Specialist who will support the Payroll Manager in all governance and control activities related to the Italian payroll, which is currently managed through an external provider.

The role will act as an internal point of reference for all payroll-related matters, ensuring accuracy, regulatory compliance, and proper management of information flows between the company and the payroll provider, while working in close collaboration with the HR and Finance teams.

Key Responsibilities

Coordination and supervision of the external payroll provider for the Italian employee population (approximately 950 employees)

Review and validation of payroll outputs, ensuring accuracy of salaries, contributions, taxes, and variable compensation

Management and monitoring of monthly and annual payroll deadlines (payroll close, adjustments, tax certificates, annual filings, etc.)

Verification of payroll reconciliations and support to Finance with accounting reconciliations

Management of administrative requirements and communications with external authorities (INPS, INAIL, pension funds, tax authorities), in cooperation with the payroll provider

Internal support and advisory on labor law and compensation-related matters

Management—when required—of payroll aspects related to global mobility (expatriates, inpatriates, international assignments, shadow payroll)

Support for internal and external audits and verification of regulatory compliance

Monitoring of regulatory updates and assessment of their impact on payroll processes

Preparation of payroll and HR reporting

What you need to succeed

Must have

previous experience in managing outsourced payroll and working with external providers

knowledge of Italian payroll and labor and tax regulations

knowledge of international payroll and global mobility dynamics

Education: High School Diploma or Degree (preferably in Economic field)

Professional experience: 2-4 years of experience in payroll, preferably gained in structured multinational organizations

Language: Fluent in Italian & English, both written and spoken (mandatory requirement)

Soft skills:

Excellent team player with a strong collaborative attitude

High level of reliability, professionalism, and sense of responsibility

Flexibility and ability to work in complex, international environments

Strong interpersonal and communication skills

Proactive, solution-oriented approach

Technical Skills:

Strong proficiency in Excel and main HR/payroll systems

Strong analytical skills, attention to detail, and a quality-oriented mindset

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