Accounts Payable Analyst

POSITION SUMMARY

The Accounts Payable Analyst is responsible for executing, analyzing, and validating end‑to‑end AP activities to ensure accurate and timely processing of invoices, compliance with internal controls, and alignment with company policies. This role requires strong analytical skills, ownership of complex reconciliations, and the ability to identify and resolve discrepancies within the Procure‑to‑Pay (P2P) cycle. Supports month‑end close and provides analytical insight into AP activities. The AP Analyst collaborates with Purchasing, Accounting, Payments, Tax, and cross‑functional teams to support operational excellence, strengthen supplier relationships, and drive continuous improvement across AP processes.

RESPONSIBILITIES

Review, validate, and process invoices in Oracle, ensuring accuracy, correct coding, and compliance with financial policies and timelines.

Analyze and resolve invoice exceptions and holds, identifying root causes and coordinating with cross‑functional teams to ensure timely resolution.

Perform invoice adjustments, corrections, and account updates within the ERP while maintaining proper documentation and audit readiness.

Prepare and analyze AP reports, including aging, hold reports, trend analysis, and exception monitoring to support decision‑making.

Support import‑related reporting, MIS summaries, and periodic financial reconciliations, providing insights to management.

Demonstrate strong understanding of the P2P cycle, ensuring accurate matching, receipt validation, and compliance with procurement and accounting standards.

Review supplier statements and perform detailed account reconciliations to ensure completeness and accuracy of AP balances.

Support monthly AP Unvouchered reviews, ensuring proper alignment between receipts, invoices, and accruals.

Monitor, validate, and clear prepayment entries, ensuring proper application and accurate aging reports.

Participate in process improvement, automation, and digitalization initiatives to increase AP efficiency and reduce errors.

Ensure compliance with SOX, internal controls, and company policies, maintaining accurate documentation and supporting audit requirements.

Month-End Close Support, include support module close and monthly financial close activities, including invoice cut‑off validation, accrual preparation, aging review, and clearing open items.

Provide timely and professional responses to internal and external inquiries, offering clear status updates and issue resolution.

Manage urgent or high‑priority transactions requiring same‑day processing with high accuracy and attention to detail.

Support reconciliation of utilities, rent, and recurring vendor accounts, ensuring timely processing and correct accruals.

QUALIFICATIONS

Minimum Job Qualifications:

Currently studying at the University (preferably accounting) or Technical Accounting Diploma

2 year experience in Accounts Payable, Treasury or payments positions.

1 year in Customer Service position.

Proven proficiency in use of MS Office Software – Word, Excel, PowerPoint

Practical knowledge of Oracle e-Business Suite preferred, Oracle, SAP or other ERP Systems

Highly organized, detailed oriented, committed to deliver results, meeting multiple deadlines, and able to work under pressure.

Education & Certifications

Bachelor's/College Degree in Economics; Finance/Accountancy or equivalent are a plus.

PHYSICAL & ENVIRONMENTAL DEMANDS

Please list all physical and environmental demands that may performed on a regular basis.