Recruitment Coordinator

Recruitment Coordinator

About View Dental

View Dental is a growing, modern dental organization with clinics in Toronto and California. We are committed to fostering a professional, people-first workplace that emphasizes accountability, collaboration, and continuous improvement.

Position Overview

We are seeking a highly organized and proactive Recruitment Coordinator to support our growing talent acquisition efforts. This role is responsible for coordinating the end-to-end recruitment and onboarding process, ensuring an exceptional candidate and new hire experience, and supporting hiring managers throughout the hiring cycle.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is comfortable managing multiple priorities across different personalities and clinic locations. This role serves as a key liaison between candidates, hiring managers, and the Human Resources team, with opportunities to into broader HR functions such as employee relations, payroll support, and health & safety coordination.

Key Responsibilities

Recruitment Coordination (Full Cycle)

Coordinate full-cycle recruitment activities across multiple dental clinics and corporate departments

Post and manage job advertisements across various recruitment platforms

Source candidates through job boards, professional networks, referrals, and recruitment databases

Review and screen resumes against position requirements

Conduct initial candidate outreach and pre-screening conversations

Schedule interviews and coordinate calendars between candidates and hiring managers

Maintain consistent communication with candidates throughout the recruitment process

Track candidate progress within the Applicant Tracking System (ATS)

Prepare employment offers and draft employment contracts

Conduct reference checks and coordinate background screening processes

Ensure a positive, professional candidate experience at all stages of recruitment

Onboarding & Offboarding (Full Cycle)

Coordinate full onboarding process for new hires, including documentation and orientation scheduling

Prepare onboarding packages, employment agreements, and compliance documentation

Ensure completion of all pre-employment requirements prior to start dates

Support system setup and new hire integration across departments and clinics

Coordinate offboarding processes, including resignation processing, termination documentation, and exit checklists

Conduct or coordinate exit interviews where applicable

Maintain accurate and up-to-date employee records throughout employment lifecycle

Talent Acquisition & HR Support

Partner with hiring managers to understand staffing needs and position requirements

Assist with recruitment marketing initiatives and employer branding efforts

Monitor recruitment metrics and prepare hiring reports

Support workforce planning and recruitment forecasting activities

Maintain talent pipelines for current and future hiring needs

Participate in recruitment events, job fairs, and networking initiatives as required

Provide support across multiple personality types and stakeholder groups in a professional and adaptable manner

Broader HR Exposure (Development Opportunity)

Support employee relations processes as needed

Assist with payroll-related documentation and coordination

Support health & safety administrative requirements and compliance tracking

Contribute to HR process improvements and policy updates

Gain exposure to multi-functional HR operations within a growing organization

Administrative Support

Manage recruitment and HR calendars, interviews, and logistics

Maintain organized digital HR and recruitment files

Support internal communications regarding hiring initiatives

Assist with continuous improvement of recruitment and onboarding processes

Perform additional administrative duties as assigned

Qualifications

Minimum 2 years of recruitment, talent acquisition, HR coordination, or administrative experience

Experience supporting or managing full-cycle recruitment processes

Experience with onboarding, contracts, reference checks, and/or background screening considered a strong asset

Strong organizational and time management skills with ability to manage multiple priorities

Excellent interpersonal, written, and verbal communication skills

High attention to detail and accuracy

Experience using Applicant Tracking Systems (ATS) and HRIS platforms is preferred

Proficiency with Microsoft Office and Google Workspace

Ability to work with multiple personalities and adapt communication style accordingly

Strong problem-solving skills and ability to work independently in a fast-paced environment

Preferred Qualifications

Diploma or degree in Human Resources, Business Administration, or a related field

CHRP designation (completed or in progress) is considered an asset

Experience in healthcare, dental, or multi-location organizations is an asset

Exposure to employee relations, payroll, or health & safety processes is an asset

Compensation & Benefits

Competitive salary

Complimentary dental care

Professional development and growth opportunities

Opportunity to into broader HR functions

Supportive and collaborative team environment

Equal Opportunity & Accommodation Statement

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our Human Resources Team.

Please note that AI-assisted tools may be used to support resume screening and candidate evaluation as part of our recruitment process, in accordance with applicable Ontario legislation.