Recruiting Operations Coordinator (Contractor)

The Company

Arta Finance is an AI-powered wealth platform on a mission to help people lead more successful financial lives. We combine intelligent technology, sophisticated investment capabilities, and exceptional user experiences to deliver wealth management solutions traditionally available only to the ultra-wealthy.

We're building a team of ambitious, curious, and collaborative individuals who are excited to tackle challenging problems and create meaningful impact.

The Role

We are looking for a highly organized and proactive Recruiting Operations Coordinator (Contractor) to support our growing hiring efforts across engineering, product, design, operations, and business functions.

In this role, you will serve as a key operational partner to our hiring managers, recruiting agencies, interviewers, and candidates. You will help ensure a seamless recruiting process by coordinating interviews, managing candidate logistics, facilitating communication across stakeholders, and driving recruiting operations with accuracy and attention to detail.

The ideal candidate thrives in fast-paced environments, enjoys managing multiple priorities simultaneously, and takes pride in creating exceptional candidate and stakeholder experiences.

What You Will Do

Recruiting Agency & Hiring Manager Coordination

Serve as the primary point of contact between Arta hiring managers and external recruiting agencies

Facilitate communication regarding open roles, candidate submissions, interview feedback, and hiring decisions

Ensure agency partners have timely updates on candidate status and process changes

Track agency performance, candidate pipelines, and recruiting activity across active searches

Help maintain strong working relationships with recruiting partners while ensuring a high-quality candidate experience

Interview Scheduling & Candidate Logistics

Coordinate phone screens, virtual and onsite interviews, and executive interviews across multiple time zones

Be present in the office 4~5 days a week. For the onsite interviews, register candidates with the building reception, escort them to the meeting room.

Ensure a smooth and professional experience throughout the interview process

Quickly resolve scheduling conflicts and last-minute changes

Candidate & Pipeline Management

Maintain accurate candidate records and recruiting data within the Applicant Tracking System (Ashby)

Track interview completion, feedback collection, and hiring team responsiveness

Assist with candidate communications, including interview invitations, status updates, and offer coordination

Offer & Hiring Support

Assist with offer logistics and candidate closing activities in collaboration with the hiring managers, who will directly communicate the offer details with candidates

Coordinate offer letters for signing, and transition to the Office Manager for the onboarding handoffs

Support ad hoc recruiting projects and hiring initiatives as the company scales

Who You Are

Minimum 3 years of recruiting coordination experience within a technology company, high-growth startup, or fast-paced recruiting environment

Proficiency with Applicant Tracking Systems (Ashby preferred) and scheduling tools

Demonstrated experience supporting multiple concurrent hiring processes and stakeholders

Strong experience coordinating interviews across multiple time zones and seniority levels

Exceptional organizational skills with strong attention to detail

Ability to manage competing priorities while maintaining a high level of accuracy and responsiveness

Excellent written and verbal communication skills

Strong stakeholder management skills and a customer-service mindset

Comfortable working independently in a dynamic, fast-moving environment

Nice to Have

Experience supporting technical recruiting teams

Experience working with external recruiting agencies and search firms

Experience supporting global hiring across North America, APAC, and EMEA

Familiarity with recruiting metrics, reporting, and process optimization

Previous experience in fintech, AI, SaaS, or other high-growth technology companies

What We Offer

Robust health insurance offering for you and your family

20 weeks of parental leave

17 days PTO annually plus national and company holidays

Up to SG$75 per month reimbursement for internet