Assistant Project Manager

Position Summary

The Assistant Project Manager (APM) plays a critical hands-on role in supporting the successful planning, coordination, and execution of projects from start to finish. This position works closely with the Project Manager and field crews to ensure materials, resources, and information are in the right place at the right time. The ideal candidate is highly organized, self-motivated, and comfortable working both in an office setting and in the field.

Key Responsibilities

Project Coordination & Communication

Attend and participate in client meetings; take notes and follow up on action items

Coordinate with subcontractors to schedule work, confirm scopes, and ensure timely completion

Participate in internal team meetings and contribute to project planning discussions

Prepare and distribute scopes of work to field crews, ensuring clarity on project expectations

Assist in developing project schedules and tracking milestones

Communicate project updates, changes, and issues to the Project Manager promptly

Materials Management

Research, source, and place orders for project materials in coordination with the PM

Track material deliveries and confirm receipt against purchase orders

Coordinate pick-up of materials from suppliers and ensure on-time delivery to job sites

Operate and drive dump trucks and other delivery vehicles as needed to transport materials

Maintain accurate material logs and purchasing records

Manage supplier relationships and resolve order discrepancies

Field & Administrative Support

Assist in monitoring job site progress and reporting status to the Project Manager

Provide logistical support to field crews including coordinating equipment needs

Maintain organized project files, documentation, and correspondence

Utilize project management software and company platforms to track tasks, schedules, and communications

Assist in preparing estimates, proposals, and scope-of-work documents as needed

Qualifications

Required

High school diploma or GED required; Associate's or Bachelor's degree in Construction Management, Business, or related field preferred

Valid driver's license with a clean driving record; CDL or ability to obtain CDL preferred

Ability to operate dump trucks and make deliveries safely and efficiently

Demonstrated organizational skills with the ability to manage multiple tasks simultaneously

Strong verbal and written communication skills

Proficiency with technology including project management software, email, and mobile applications

Preferred

1–3 years of experience in construction, landscaping, or a related field

Prior experience in a project coordination or assistant management role

Familiarity with industry-specific software (e.g., Buildertrend, Procore, CoConstruct, or similar)

Experience working with subcontractors and suppliers

Knowledge of construction methods, materials, and safety practices

Competencies & Attributes

Highly organized with strong attention to detail

Tech-savvy and quick to learn new software platforms

Proactive problem-solver who can work independently and as part of a team

Reliable, punctual, and professional in all client and team interactions

Comfortable in a fast-paced environment with shifting priorities

Strong work ethic with a willingness to work in the field when required

Pay: From $20.00 per hour

Benefits:

Paid time off

Work Location: Hybrid remote in Cincinnati, OH 45206