Accountant/Admin

Job ResponsibilitiesOffice Operations & Executive Support

Office & Tech Management: Oversee daily office operations, including inventory management, supply procurement, and vendor relations. Act as the internal technical champion by adopting new software/hardware and providing troubleshooting support and training to staff.

Strategic Collaboration: Partner with departmental leaders to align on company goals, strategic planning, resource allocation, and personnel/space requirements.

Risk & Compliance Management: Manage company-wide insurance policies (GL, WC, AUTO), partnering with brokers to optimize coverage and cost-effectiveness for executive review.

Project Administration & Compliance

Contract & Regulatory Oversight: Review project contracts, regulations, and guidelines to ensure full operational compliance. Maintain up-to-date business licenses across all operating municipalities.

Project Documentation: Manage and audit project folders, coordinate "Additional Insured" requests, and generate post-project performance evaluation reports.

Lien Management: Oversee the end-to-end preliminary lien process, including the strategic placement and timely release of liens.

Financial Management & Accounting Control

Accounts Payable & Receivable: Oversee the full AP/AR lifecycle, including vendor onboarding, payment approvals, credit/loan account maintenance, client billing, collections, and deposit processing via QuickBooks.

Cash Flow & Financial Control: Act as the financial controller by monitoring daily cash flow, reviewing bank/credit card reconciliations, providing bi-weekly billing reports, and proactively alerting leadership to potential cash-flow fluctuations or short-term funding needs.

Asset & Fleet Management

Fleet Coordination: Serve as the Fleet Manager by overseeing vehicle registrations, insurance compliance, routine maintenance schedules, and necessary repairs. Assist leadership with vehicle acquisitions and liquidations.

Asset Logistics: Fulfill equipment order requests and provide cross-departmental administrative support to yard operations as needed.

Requirements & QualificationsExperience & Education

Professional Experience: 3 to 5 years of experience in office management, business administration, operations, or a dual Administration/Bookkeeper role.

Industry Knowledge: Experience in construction, contracting, or a trade-based industry is highly preferred due to the specific focus on lien management, safety compliance, and yard/fleet coordination.

Educational Background: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is a strong plus.

Technical Skills

Accounting Software: Proficiency with QuickBooks (Desktop) for managing AP, AR, bank reconciliations, and invoicing.

Tech Savviness: Strong aptitude for learning and implementing new software and hardware, with the ability to troubleshoot minor technical issues and train team members.

Office Productivity: Advanced proficiency with MS Office Suite (Word, Excel) or Google Workspace (Docs, Sheets) for reporting and data management.

Specialized Knowledge

Financial Acumen: Solid understanding of cash flow management, accounts payable/receivable cycles, and basic financial reporting.

Lien & Compliance Processes: Familiarity with preliminary liens, conditional/unconditional lien releases, and local business licensing requirements.

Risk & Fleet Management: Experience working with commercial insurance lines (General Liability, Workers' Comp, Auto) and coordinating commercial vehicle fleet maintenance.

Core Competencies & Soft Skills

Bilingual Skills: Bilingual proficiency in English and Spanish is a strong plus, but not required (valuable for communicating effectively with diverse field staff, vendors, and clients).

Adaptability & Problem-Solving: A resourceful self-starter who enjoys wearing multiple hats and can pivot easily between desk work, technical troubleshooting, and yard coordination.

Communication & Collaboration: Exceptional communication skills with the ability to collaborate effectively with field staff, vendors, insurance brokers, and company officers.

Organization & Detail-Orientation: High level of accuracy and attention to detail when managing contracts, project files, legal documents, and financial data.

Pay: $25.00 - $35.00 per hour

Benefits:

Health insurance

Paid sick time

Paid time off

Work Location: In person