Outbound Referral Coordinator

Position Summary

We are seeking a detail-oriented, patient-centered Outbound Referral Coordinator to join our busy orthopedic practice. In this role, you will manage outgoing referrals and specialty appointments, ensuring patients experience seamless continuity of care from our practice to their next provider. The ideal candidate brings strong organizational skills, clear communication, and a working knowledge of medical referral processes.

Key Responsibilities

Process and coordinate outgoing referrals to specialists, imaging centers, physical therapy providers, and ancillary healthcare services

Keep patients informed of referral status, scheduling requirements, and necessary documentation

Verify insurance eligibility and confirm referral authorization requirements prior to submission

Build and maintain an up-to-date directory of providers and facilities accepting Medicaid and other insurance plans

Research in-network providers to guide patients toward appropriate referral placements and uninterrupted care

Document all referral activity accurately within the electronic medical record (EMR) system

Partner with physicians, medical assistants, and front office staff to facilitate timely care coordination

Follow up with external providers and facilities to confirm appointment scheduling and obtain outstanding reports

Monitor referral work queues to ensure timely completion and identify bottlenecks before they impact patient care

Serve as a resource for patients navigating referral logistics, insurance requirements, and next steps in their treatment

Uphold HIPAA standards and maintain strict confidentiality in all patient interactions

Proactively identify and resolve referral delays or obstacles to keep care on track

Requirements

Prior experience in an orthopedic or specialty clinic setting strongly preferred

Proficiency with EMR/EHR platforms and working knowledge of medical terminology

Strong multitasking, organizational, and problem-solving abilities

Excellent written and verbal communication skills

Comfortable working at a fast pace while maintaining accuracy and a high standard of professionalism

Bilingual