Human Resources Assistant / Scheduler

Overview:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary:

The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience.

This role will be hybrid with 3 days a week in the Cambridge office.

Job Description:

Duties/Responsibilities

Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates.

Secure interview space for in-person interviews and leverage MS Teams for virtual interviews.

Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics.

Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.

Utilize Workday ATS and internal tools to manage and track interview schedules and communications.

Maintain data accuracy within Workday when scheduling interviews.

Anticipate and resolve scheduling conflicts and changes quickly and efficiently.

Provide timely updates and confirmations to all stakeholders.

Ensure a consistently positive candidate experience.

Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications.

Skills/Abilities

Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment

Excellent customer service skills

Ability to communicate professionally with all levels of employees

Ability to handle confidential information

Self-motivated, well-organized and detail-oriented

Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)

Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence

Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans

Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred).

Demonstrates accuracy and thoroughness and monitors own work to ensure quality

Education

High School diploma or equivalent

Experience

1-2 Years experience in an administrative, human resources, operations or customer service role.

Clerical background in a Human Resources-type position a plus

Additional Job Description:

Applicants selected for this opportunity will be required to obtain and maintain a government security clearance.

Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.

Job Location - City:

Cambridge

Job Location - State:

Massachusetts

Job Location - Postal Code:

02139-3563

The US base salary range for this full-time position is

$24.00 - $40.80

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.