Payroll & Benefits Manager

Agilix Solutions is seeking a Payroll & Benefits Manager for our St. Louis, MO Headquarters. This position is primarily responsible for the timely and accurate processing of all Company payrolls and the administration of the Company’s various employee benefit programs. The position must communicate well and work closely with members of the Company’s Accounting and Human Resources (HR) Teams, other members of Company Management, and the Company’s third-party payroll and benefits service providers to make certain that work is accomplished and service is delivered in a high-quality manner. The Payroll & Benefits Manager must have excellent organization skills while maintaining strong attention to detail in a fast-paced environment.

This role reports to the Company’s Chief Financial Officer.

Responsibilities

Payroll Administration

Administer and process bi-weekly payroll, as well as monthly, quarterly, and semi-annual incentive compensation payrolls (commissions and bonuses)

Manage relationship with third-party payroll provider (e.g., ADP), including preparation, review, and approval of payroll prior to finalization

Review payroll pre- and post-transmittal to ensure accuracy and compliance

Research and resolve payroll discrepancies and employee inquiries

Maintain payroll data including wage adjustments, bonuses, union dues, taxable benefits, and ad hoc compensation changes

Ensure timeliness and accuracy of all payroll tax filings, and year-end reporting (e.g., W-2s, ACA reporting)

Ensure timely and accurate processing of all employee changes, deductions, and garnishments

Generate final pay calculations and unused PTO payouts

Administer PTO balances, disability classifications, and other payroll-related tracking

Benefits Administration

Oversee administration of all employee benefits programs, including medical, dental, vision, COBRA, and various voluntary benefits

Manage annual open enrollment in partnership with third-party brokers

Maintain benefits data integrity and ensure accurate payroll deductions

Support and administer the Company’s 401(k) plan, including: contribution changes, loan processing, and enrollments; coordination with Accounting for employer contributions;

providing information for audits; and reconciliation of plan data

Generate and maintain various benefits-related reports (e.g., census reports for 401(k), health insurance and HSA, etc.)

Other

Support new hire onboarding regarding payroll & benefits

Ensure compliance with federal, state, and local regulations in areas of responsibility

Manage Union payroll elements, including dues and reporting where applicable

Provide timely and accurate responses to any notices received from payroll tax agencies and benefit plan providers

Generate miscellaneous reports out of the HRIS system

Support internal and external audits, including financial audits, workers’ compensation audits, and 401(k) audits

Prepare and provide payroll and benefits information needed for Company income tax filings

Maintain payroll and benefits documentation on Company intranet and HRIS platforms

Identify opportunities for process improvements, automation, and efficiency gains in areas of responsibility

Respond to ad hoc requests from employees and Management

Maintain records in accordance with company retention policies

Perform other duties as assigned

Qualifications and Skills

College bachelor’s degree preferred

10 years of relevant experience with payroll and benefits, including at least 3 years as a Payroll & Benefits Manager

Positive attitude and provides courteous, friendly service to all internal team members and external customers

Goal-oriented with mindset toward continuous improvement to processes and procedures

Strong attention to detail and organizational skills

Excellent verbal and written communication and customer service skills

Ability to maintain confidentiality and handle sensitive information

Proficiency in Microsoft Office Suite

Experience with ADP Workforce Now is a plus

Ability to perform in a team or group environment

Ability to handle multiple tasks simultaneously and maintain focus in a fast-paced environment

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 5-10 pounds at times.

Company-Provided Benefits

Medical insurance

Dental insurance

Vision insurance

Health Savings Account (employer contributions for 1st year only)

401(k) (Company match contributions and discretionary annual profit-sharing plan upon eligibility)

Company-sponsored life insurance

Company-sponsored short-term disability

Company-sponsored long-term disability

Employee Assistance Program

Monthly allotment of work-from-home days per Company Policy

Voluntary Benefits

Legal services

Critical illness

Supplemental life insurance

Dependent care Flexible Spending Account

About Agilix Solutions

With a robust history dating back nearly 130 years, Agilix Solutions delivers meaningful solutions to our customers in the industrial, commercial, and construction markets. We have longstanding partnerships with top manufacturers of automation, electrical, datacom, power transmission, safety, industrial supply, lighting, and solar solutions.

Agilix Solutions Equal Opportunity / Diversity & Inclusion Statement

Agilix Solutions values the unique contributions and perspectives of our team members. We are committed to a policy of providing equal employment opportunities for training, compensation, transfer, promotion, and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, sexual orientation or veteran status.

Every effort is made to ensure that our hiring, salary administration, promotion and transfer are based solely on job requirements, job performance and job-related criteria.

Our policies and practices relating to compensation, benefits, transfer, retention, termination, training, self-development opportunities, as well as social and recreational programs - are administered without discrimination on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, veteran status or other basis prohibited by law.