JDH - Project Manager - Estimator - Civils

JOB TITLE: Project Manager - Estimator - Civils

REPORTS TO: Civil’s Director

JOB SUMMARY: The Civil’s Project Manager – Estimator is responsible for estimating, planning, coordinating, and executing civil construction projects from estimating through completion. This individual ensures projects are delivered on time, within scope, and in compliance with safety and quality standards. The ideal candidate thrives in a fast-paced environment, effectively estimates based on provided prints and documentation, manages subcontractors and field crews, and partners closely with clients and internal stakeholders.

KEY RESONSIBILITIES:

Project Planning / Estimating:

Attend pre-bid meetings and gather requirements as needed.

Evaluate project scope to determine necessary resources and compliance requirements (labor, materials, equipment, permits, safety, etc.), and produce accurate, detailed cost estimates.

Refine the scope of the project in collaboration with senior management/customer.

Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.

Develop a schedule for project completion that effectively allocates the resources to the activities.

Review the project schedule with all affected stakeholders and senior management as necessary; revise the schedule as required.

Determine the objectives and measures upon which the project will be evaluated at its completion including hours, costs, revenues, time to invoice, and time to close.

Project Scheduling & Team Coordination:

Coordinate with Construction Managers and Site Supervisors to plan and schedule resources.

Verify and organize all project documentation including work orders, drawings, and forms.

Review and transition projects from planning to implementation with Construction Managers.

Select and assign appropriately skilled personnel.

Ensure project staff receive adequate orientation and understand project goals.

Respond promptly to after-hours emergency calls, providing critical support and decision-making to address urgent issues and ensure continuity of operations.

Project Execution:

Lead by example, promoting teamwork, quality, and operational excellence.

Execute the project in alignment with the approved plan and schedule.

Maintain accurate documentation and project records.

Ensure receipt of purchase orders and notices to proceed before work begins.

Monitor project progress and adjust plans as needed.

Communicate project status regularly to internal stakeholders and clients.

Maintain a high standard of quality control throughout project phases.

Manage all project closeout tasks including documentation and final deliverables.

Project Control & Financial Oversight:

Manage labor, materials, and equipment to meet or exceed financial targets.

Monitor project costs and identify areas for cost-saving or risk mitigation.

Track and report on project cash flow and variances.

Enforce accounting and billing procedures.

Proactively resolve design or construction issues.

Generate and manage change orders—ensure all additional work is authorized before execution.

Maintain up-to-date financial and project records.

Prepare timely and accurate invoices aligned with client and company expectations.

Project Evaluation:

Ensure delivery of all project objectives: time, budget, and quality.

Conduct post-project evaluations to assess outcomes and identify improvements.

Lead project debriefs to analyze success factors and challenges.

Client Relations & Business Development:

Serve as primary client contact throughout the project lifecycle.

Identify and develop strategic account relationships.

Understand client needs and provide solutions that support mutual business goals.

Foster long-term client satisfaction and trust.

QUALIFICATIONS:

Bachelor’s degree or equivalent work experience.

Ability to read and interpret engineering plans, blueprints, and technical documents.

Strong background in civil construction and site development.

Proven experience in underground utilities is required.

Familiarity with project management methodologies and tools.

Proficient in Microsoft Office (Excel, Word, Outlook, etc.).

Strong verbal and written communication skills.

Detail-oriented with excellent organizational abilities.

Committed to enforcing and upholding safety standards.

Valid driver’s license required.

Willingness to travel as needed.

SKILLS & COMPETENCIES:

Detail-oriented with strong organizational skills.

Excellent written and verbal communication.

Problem-solving mindset with an aptitude for identifying creative solutions.

Ability to work both independently and collaboratively with cross-functional teams.