Depot Finance Administrator

Company Description

Contract Type: Permanent / 37.5 Hours Per Week

Salary: £28,274.89

Location: DPD Edinburgh, Cliftonhall Road Newbridge, EH28 8PW

Days of Work: Monday to Friday

Hours of Work: 07:30 - 16:00

Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again!!!

DPD is a Valuable 500 company and a Disability Confident Employer

Job Description

Purpose of Position

To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy.

In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable)

Key Tasks/Areas of Responsibility

Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner

Weekly Payroll management and processing for depots under your remit

Accurately recording any purchase orders, processing and coding of invoices for external resources

Keeping the absence management records up to date

Providing cover and being cross trained with the rest of the finance administration team within the network

Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable

Add all new starters, agency and cover drivers to training platforms

Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports

Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and

organise refresher training

Administering fuel stocks and orders

Carrying out local operational quality audits and maintaining operational controls

Comment on the SOP of vehicles not being used

Upload compliance and HGV documentation to data studio

Check driver reported defects have been actioned for fleet vehicles by using the defect book and app

Supporting completion of Employee New Starter Onboarding

Carrying out administrative tasks in relation to Absence Management

Draft letters as required in relation to D&G and AMP processes.

Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)

Adhoc duties as required.

Qualifications

Qualifications/ Experience

What we’re looking for:

Carry out such other duties as may reasonably be requested by the management team

Strong IT literacy (Microsoft Office / G Suite programmes)

You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).

You will have strong analytical skills with an awareness of quality assurance and auditing.

You will have strong communication skills with a confident telephone manner

Demonstrate a high level of accuracy, self-motivation and organisation

Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency

Additional Information

About our Benefits

We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…

Holiday trading

Enhanced maternity and paternity package

Free life assurance of 4 x salary on joining the pension scheme

Health Kiosks visiting every location

Vitality at Work

Free On Site Parking

Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping

Milestone Days off to celebrate with your family and friends

For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.

If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today