Senior Accounts Payable Analyst - 9 Month FTC

At the heart of everything we do is our vision to change lives every day, and our mission to grow The National Lottery responsibly and champion its impact.

We are Allwyn UK, part of the Allwyn Entertainment Group – a multi-national lottery operator with a market-leading presence across the USA (Michigan and Illinois) and Europe, including Czech Republic, Austria, Greece, Cyprus and Italy.

While the main contribution of The National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-in-a-lifetime, largescale transformation journey by creating a National Lottery that delivers more money to good causes.

We’ll talk a bit more about us further down the page, but for now – let’s talk about the role and who we’re looking for…

The Finance Operations team is made of the credit and collections team, Purchase to Pay team and the data

and insight team.

Retailer cash collections of c £40m per week

The accurate and timely distribution of c 25k invoices per week

Managing and monitoring credit exposure to minimise bad debt risk

Ensure business adherence to the credit policy

Ensuring all suppliers are paid accurately and in a timely fashion

Ensure business adherence to the P2P policy

Ensure all business expenses are paid to employees in a timely fashion and in line with policy

Ensure retailer master data in up to date

Ensure SAP entries are audited and validated

A bit about the role

The Purchase to Pay Function is immensely important as it controls a significant amount of the

company’s outbound payments.

Reporting to the purchase to pay manager, responsible for supporting an efficient and controlled

purchase to pay process.

Responsible for the accounts payable operations of Allwyn entertainment Limited (AEL)

Overseeing the safeguarding of the company’s cash

Ensuring a robust control environment exists and driving continuous process improvements &

efficiencies.

What you’ll be doing

Assisting the Purchases to Pay team and their Day-to-day operations / projects

Manage the end-to-end accounts payable process

First point of contact for escalations internal and external and query resolution.

Resolve price difference / receipting queries with buyers/procurement as necessary.

Supervise the AP Shared Mailbox to ensure all emails are responded to appropriately.

Workflow improvement and implementing changes to enhance AP efficiency and accuracy.

Streamline processes to ensure successful 1st time match rates.

Invoice processing -3-way matching. (as required).

Managing all vendor related payments.

Weekly and payment runs, ensuring all invoices are approved and ready for payment

Responsible for the processing and clear down of DD/SO transactions.

Observation of internal controls to ensure compliance.

Supporting the company’s Travel and Expense Policy and Expense system (CONCUR) - Including

reporting and Audit requirements.

Ensuring the AP SLAs and targets are met.

Supporting the AP month end close process and reporting requirements.

Review current procedures and recommend process improvements.

Vendor account reconciliations.

Supporting cost management and reporting.

Key internal and external stakeholder relationships

What experience we’re looking for

Experience in purchase to pay operations.

End to end knowledge of the P2P process and AP best practices.

Full appreciation of the purchase order system and how it underpins control.

Able to naturally lead the improvement of processes and controls.

Able to forge strong relationships across the business.

Excellent communication skills and confidence to provide constructive challenges where necessary

Experience and knowledge of SAP.

Ability to analyse and interpret data effectively.

Advanced excel skills.

Must be self-motivated and self-starting with ability to multi-task and effectively manage own

workload.

Strives for excellence and continuous improvement with high attention to detail.

KEY MEASURES OF SUCCESS:

Improve and maximise productivity and reduce inefficiencies

Drive better results through efficient practice

Improve AP processing times and query resolution

Key reporting deadlines achieved

Improved KPI’s

Prompt and accurate balance sheet reconciliation