Associate Program Manager

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

MVA Community Engagement/Educa

Job Summary:

The Meharry-Vanderbilt Alliance (MVA) is seeking a highly motivated and detail-oriented individual for the role of Associate Program Manager. In this pivotal role, you will provide logistical and administrative support for the creation, coordination, and execution of programs involving both internal and external activities. Your work will focus on building and supporting community events and involvement, requiring a combination of organizational expertise, communication skills, and the ability to build relationships within diverse communities.

This is a hybrid remote role, offering flexibility in work location. Some responsibilities will be completed remotely from home, while others will require your presence at the MVA office located at 1903 Meharry Blvd., Nashville, TN. Additionally, certain activities will take place at community events throughout the region, providing a dynamic and varied work environment.

Key Duties/Tasks:

Coordinate and schedule complex meetings, events, and activities for MVA programs.

Provide logistical support to ensure seamless execution of programs and events.

Collaborate with internal teams at Vanderbilt University Medical Center (VUMC) and Meharry College, as well as external community partners.

Assist with program planning and ensure alignment with organizational goals and community needs.

Serve as a key point of contact for program participants, partners, and stakeholders.

Work flexibly across remote work, office-based administrative tasks, and community-focused engagement activities.

Exciting Selling Points:

Opportunity to collaborate with programs and initiatives across VUMC and Meharry College.

A role that combines administrative responsibilities with meaningful community engagement.

Flexibility to work in a hybrid remote setting, with time split between remote work, office-based tasks, and community events.

A chance to make a tangible impact within the community by supporting activities that serve diverse populations.

Qualifications:

Education: Bachelor’s degree or equivalent experience required.

Skills:

Excellent communication skills, both written and verbal.

Strong problem-solving abilities with a proactive and resourceful approach.

Ability to work collaboratively within a team as a contributing member.

Flexibility to adapt to remote work, in-office administrative tasks, and on-site community-based activities.

Schedule: Monday-Friday during daytime business hours. Flexibility is essential to accommodate the needs of the communities served; no overtime is required.

Preferred Characteristics:

Passion for community engagement and a commitment to fostering meaningful partnerships.

Experience in program management, event coordination, or community-based work is a plus.

Ability to manage multiple priorities effectively and maintain attention to detail.

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DEPARTMENT SUMMARY :

The Meharry-Vanderbilt Alliance (MVA) is a strategic partnership between Meharry Medical College (MMC) and the Vanderbilt University Medical Center (VUMC) focused on advancing collaborative efforts to address health disparities using a community-engaged framework. It integrates community voice into its activities by intentionally engaging patients, community leaders, advocacy groups, and local organizations in the design, implementation, and evaluation of its programs. Through community advisory boards, listening sessions, and partnerships with trusted organizations, the MVA ensures that the priorities of the communities served by MMC and VUMC shape research agendas, clinical initiatives, and education efforts. Community members contribute perspectives on barriers to care, culturally appropriate strategies, and emerging health needs, which help guide collaborative projects and promote improved health outcomes for all.

KEY RESPONSIBILITIES

Provides support for the creation, coordination and execution of the program.

Assists in budgetary management for the program(s).

The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Networking (Novice): Build relationships through industry contacts, professional organizations and individuals.

Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.