Head of Department - Bid Writing - Volunteer

About Quilombo UK

Quilombo UK is a social justice organisation dedicated to inspiring individuals to "See, Think, Behave and Speak Differently" about equality, diversity, and inclusion. We create engaging experiences—ranging from our Beyond Bias training to our "Voices for All" podcasts—that raise awareness and empower unheard voices within our diverse communities.

While we host the Professional Development Programme (PDP) to support career changers and newcomers to the UK, the Bid Writing department operates as a core strategic function focused on the long-term financial sustainability and growth of the organisation's mission. This role is essential for securing the resources required to tackle discrimination and support equality across all our platforms.

Head of Department (Bid Writing)The Opportunity

This position offers a significant career step-up, providing experience in managing high-stakes fundraising and income-generation strategies within a social justice framework. In this Head of Department capacity, you will gain the leadership credentials and strategic oversight necessary to advance your professional trajectory while ensuring the financial sustainability of our mission to empower unheard voices.

Role Purpose

The Head of Department (Bid Writing) sits between Directors and Managers, turning high-level income-generation goals into a clear, deliverable bid-submission pipeline. You own the direction, research structure, and delivery control of the department to ensure that all grant applications, tenders, and funding proposals are submitted with high quality, accuracy, and pace.

Key Responsibilities

Strategic Pipeline Planning: Turning Director funding objectives into a practical calendar of bid submissions, including research phases, drafting cycles, and submission deadlines.

Manager Leadership: Coaching Bid Managers to coordinate research and evidence-gathering effectively, ensuring all proposal components are visible in MeisterTask.

Assurance & Quality Control: Reducing rework by refining the "case for support" and ensuring all bids are proofed against funder requirements before reaching the final sign-off stage.

Director Reporting: Providing weekly reports on the bid pipeline (submitted, pending, and upcoming), WIP status, and risks to funding timelines.

Culture & Standards: Ensuring all proposals align with Quilombo UK’s tone, values, and professional communication standards.

Additional Professional Benefits

Career Development: A full CV and profile review conducted by our Talent Acquisition and Learning & Development teams.

Operational Support: Access to the services of the Legal, HR, PR, and Graphic Design teams for up to 10 hours per month for professional or departmental support (e.g., legal review of contracts or graphic design for proposal decks).

Proactive Recruitment: Use of the Talent Acquisition team to actively search out new roles and opportunities via industry portals and LinkedIn.

Requirements

Proven experience in bid writing, grant applications, or technical writing.

A portfolio of successful funding bids, tenders, or professional writing samples / CV.

Familiarity with research methodologies and project management software (such as MeisterTask).

Flexibility and openness to work on a variety of funding streams (trusts, foundations, and government tenders).

Focused, organised, and able to prioritise complex tasks under tight deadlines.

To show professionalism at all levels and in all environments.

Strong team player with the ability to lead through others.

Excellent written communication skills with a keen eye for detail.

Degree in English, Creative Writing, Business, or a related field is a plus.

This is a 100% remote-only position.

Desirable

Committed to working with the community with a passion for helping others less fortunate.

Selection Process

Informal interview.

Requirement of two professional references.

Job Type: Part-time

Work Location: Remote