Workforce Coordinator

Company Description

️ Workforce Coordinator – OSHC

Due to continued success, MACSEYE is looking for a Workforce Coordinator! This is to support our increasing number of services and an opportunity to join MACSEYE at an exciting stage of growth.

As a Workforce Coordinator at MACSEYE, you’ll sit at the centre of our operations, ensuring our OSHC and holiday programs are consistently staffed, compliant, and set up to deliver exceptional experiences for children every day.

Supporting 110+ services (and growing), you’ll coordinate rostering across a dynamic, multi-site environment where no two days look the same. Working closely with Area Managers, Service Coordinators, and the wider Services team, you’ll help solve staffing challenges, juggle competing priorities, and keep everything running smoothly.

Why MACSEYE?

A meaningful role that directly supports services and communities.

A collaborative, supportive team culture with real influence and impact.

Hybrid working and flexibility built into the role.

The opportunity to grow with an organisation that’s expanding and evolving.

Growth and Development: you have the opportunity to gain hands-on experience and advance your career with ongoing professional development opportunities in a thriving field.

Job Description

Key Responsibilities

Develop and manage rosters across OSHC and holiday programs to ensure consistent coverage and compliance.

Respond to staffing changes, absences, and urgent workforce requirements in real time.

Partner with Area Managers and service teams to address workforce needs and optimise staffing outcomes.

Coordinate casual staff and external agencies to maintain service continuity.

Navigate multiple systems and support continuous improvement of rostering and workforce processes.

Ensure adherence to staffing ratios, child safety requirements, and mandatory training obligations.

Balance proactive workforce planning with responsive problem-solving in a fast-paced environment.

Qualifications

Qualifications & Experience: A degree in HR, Business, Education, or related field (preferred) with proven experience in multi-site workforce coordination and scheduling ideally in education or care services

Prior education experience

Technical Expertise: Knowledge of childcare regulations, OSHC standards, and workforce management tools

Skills & Competencies: Strong organizational, resilience, problem-solving, and communication skills, with the ability to manage operations across multiple locations and work collaboratively or independently

Flexibility: Willingness to work outside standard business hours to meet service needs

Additional Information

What’s in it for you?

Ongoing Training: Access continuous professional development and training

Inclusive Environment: Thrive in a welcoming, supportive workplace

Career Advancement: Explore opportunities for growth and advancement within our organisation

About MACSEYE

MACSEYE is a pioneering organisation dedicated to establishing a network of early childhood and school-aged care programs across Melbourne Archdiocese. Our mission is to support every child in their journey to reach their full potential through programs that focus on holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

Join us at MACSEYE, where every day is an opportunity to make a difference.

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.