Remote Project Manager - Creative Agency

We're seeking an experienced Project Manager to join a fast-paced, creative agency as a full-time team member. You'll be the organizational backbone of our operation, coordinating complex, multi-phase creative projects from strategy through production. This is an internal-facing role where you'll work closely with our leadership team, creative staff, and external contractors to ensure projects stay on track and deadlines are met.

You'll work directly with the founder/creative director and collaborate closely with Lori, who handles external client relations and operational tasks. You'll be part of a small, agile team managing work for 3-4 clients with multiple concurrent projects.

This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Schedule:

Monday - Friday 8am-5pm CST

Pay Range:

Monthly Salary + Perks (based on experience)

Location: LATAM

Requirements

Qualifications:

3+ years of project management experience in a creative agency or fast-paced creative environment

Familiarity with the full lifecycle of creative campaigns (strategy creative development production)

Experience coordinating multiple projects and contractors simultaneously

Proficiency with Google Workspace (Sheets, Calendar, Drive)

Strong organizational and communication skills

Ability to work in a scrappy startup environment while maintaining high standards

Experience at an LA/New York-style agency or similar fast-moving creative environment

Comfort with simple project management tools (Google Sheets, Calendar) rather than complex platforms

Understanding of integrated marketing campaigns with multiple deliverable streams

Experience managing producer/contractor relationships

Skills:

Excellent verbal and written communication skills

Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, and similar tools

Strong organizational and time-management abilities

Ability to multitask and prioritize tasks effectively

Ability to work independently and collaboratively in a team-oriented environment

Attention to detail and problem-solving skills

High level of professionalism and discretion

Duties and Responsibilities

Contract Management and Coordination: Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations.

Project Coordination: Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables

Timeline Management: Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.)

Stakeholder Communication: Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases

Process Ownership: Understand project phases from initial client briefing through strategy, creative development, internal reviews, and production

Deadline Setting: Work with leadership to establish realistic deadlines that account for the creative process and internal workflows

Documentation & Organization: Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible

Calendar Management: organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts.

Technology Proficiency: Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes.

Adaptability and Problem-Solving: The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment

Capable of creating high-quality Standard Operating Procedures (SOPs)

Technical Requirements:

Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.

A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).

Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.

A noise-canceling headset with a microphone for clear communication.

Benefits

International experience

Opportunity to work remotely from anywhere

Supportive and collaborative team environment

Learning and development opportunities

Potential Performance Bonuses

PTO

HMO after 3 months