Regional HR & Admin Coordinator

Responsibilities

Coordinate end-to-end onboarding and offboarding processes, including preparing employment contracts, managing employee documentation, and tracking exit clearance

Maintain accurate and up-to-date employee records in HR systems and personnel files to support compliance and reporting

Assist in tracking employee leave and administering benefits to ensure accurate employee entitlements

Ensure adherence to internal HR policies and local statutory requirements under the Employment Act

Coordinate regional HR activities and initiatives across APAC, liaising with country HR teams to collect HR data, reports, and documentation

Support regional HR reporting, such as headcount tracking and HR metrics, to inform management decisions

Assist in administering performance management and compensation cycles to support employee development and reward processes

Manage recruitment logistics, including job postings, interview scheduling, candidate communications, and pre-employment documentation

Facilitate new hire orientation and onboarding activities, coordinating with IT for equipment and system access setup

Coordinate work pass applications, renewals, and cancellations, liaising with employees, vendors, and authorities on immigration matters

Assist in expatriate onboarding to ensure smooth integration into the company

Prepare HR letters such as confirmations, promotions, salary adjustments, and resignations with accuracy and timeliness

Maintain digital HR documentation and filing systems to ensure completeness and easy retrieval

Manage general office administration, including supplies, pantry replenishment, facilities coordination, and vendor management

Coordinate corporate travel and expense processes, providing user support and ensuring compliance with policies and systems (e.g., Concur)

Support corporate travel program administration, including process improvements and stakeholder communication in partnership with Finance and vendors

Assist with organising meetings, events, and internal coordination to support smooth office operations

Serve as the first point of contact for basic HR queries related to leave, benefits, and policies, escalating complex issues to the Regional HR Manager

Promote a positive employee experience through responsive and service-oriented HR support

Required competencies and certifications

Diploma in Human Resources, Business Administration, or related discipline

Preferred competencies and qualifications

1–3 years of relevant HR experience or relevant internship experience for fresh graduates

IHRP certification (e.g., IHRP-CA or IHRP-CP) or basic HR certifications