Assistant Project Accountant

Business Unit:

Cubic Defense

Company Details:

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

Job Summary

This position provides day-to-day support to the Project Accounting team on financial activities relating to delegated APAC Projects/Services Contracts. The Assistant Project Accountant will work closely with Project Accountants and Senior Project Accountants, assisting across the Commercial, Engineering, Project Management, Bids & Proposals and Finance functions. The role focuses on accurate transactional processing, data entry, reconciliations and reporting support, while learning the broader project accounting function. The position works under close supervision, with all non-routine matters referred to senior team members.

Essential Job Duties and Responsibilities

Provide day-to-day administrative and transactional support to Project Accountants and the wider Project Accounting team

Assist with the preparation of project financials, reports and supporting schedules under the direction of senior staff

Set up and maintain project numbers, budgets, ETC’s and other project information in the ERP System, as directed

Support the preparation of project billings in conjunction with the contracts and projects teams, ensuring supporting documentation is complete and accurate

Assist with raising and processing journal entries, accruals and intercompany recharges during month-end close

Help prepare monthly project reports and analysis in accordance with the reporting timetable

Perform basic variance analysis and flag discrepancies to the Project Accountant for further investigation

Assist with the collation and tracking of project costs, ensuring costs are recorded against the correct project codes

Liaise with project and production teams on routine queries relating to time bookings, purchase orders and supplier invoices

Liaise with intercompany contacts on routine matters to support accurate and timely financial information in project forecasts

Assist with the preparation of supporting documentation for internal and external audits

Support compliance activities including Sarbanes-Oxley (SOX) control documentation, under the guidance of senior staff

Assist with the maintenance of the financial risk register on a monthly basis, as directed

Help collate inputs and supporting data for weekly and monthly project review meetings

Support the Project Accountants in tracking billings, retentions, debtors and cash flow at a project level

Liaise with financial accounting on routine queries and ensure follow-ups are actioned in a timely manner

Maintain accurate and well-organised project records, files and supporting documentation

Escalate any unusual items, variances or issues promptly to the Project Accountant or senior staff

Perform additional assignments and ad-hoc analysis as directed

General Duties and Responsibilities

Comply with Cubic’s Quality Management System

Comply with Cubic Occupational Health, Safety and Environment policies and procedures

Comply with security in accordance with established policies and procedures of the organisation

Comply with Cubic Human Resources Procedures

Other duties as requested

Minimum Job Requirements

Qualifications

Essential:

Diploma in Accounting, Finance, Business or a related discipline from a recognized institution

Desirable:

Bachelor’s Degree in an Accounting, Finance or Business discipline

Skills / Experience / Knowledge

Essential:

2–3 years of accounting, project finance or finance-related experience.

Basic understanding of accounting principles, including debits/credits, accruals, journals and reconciliations

Strong attention to detail, accuracy and a methodical approach to work

Good written and verbal communication skills

Good organizational skills and the ability to manage multiple tasks under deadlines

Ability to follow instructions, take direction and ask questions where clarification is needed

Willingness to learn and develop within a project accounting environment

Ability to handle confidential and sensitive information appropriately

Desirable:

Exposure to a project- or services-based environment through internships, part-time work or study

Experience with month-end close activities or assisting in financial reporting

Previous experience in a shared services, billing, accounts payable or accounts receivable function

Technical and Systems Skills (Essential):

Proficient in Microsoft Excel — Basic level, including formulas (SUM, IF, basic lookups), sorting/filtering data, formatting and working with simple spreadsheets; willingness to develop towards intermediate level

Proficient in Microsoft Word — formatting documents, working with templates, styles and tables

Proficient in Microsoft PowerPoint — preparing and updating basic presentation slides

Proficient in Microsoft Outlook — managing email, calendar and meeting coordination

Comfortable learning and navigating new systems, including ERP platforms

Comfortable working with numbers, structured data and standard templates

Technical and Systems Skills (Desirable):

Exposure to an ERP system (e.g. SAP, Oracle, Costpoint or similar) through internships, study or prior roles

Familiarity with Microsoft Teams and SharePoint for collaboration and document management

Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, SUMIFS, conditional formatting)

Exposure to Primavera P6, Hyperion, OneStream or similar tools

Other Desirable Experience:

Exposure to the technology, defence, engineering or government-contracting industry

Awareness of Earned Value Reporting (EVM) concepts

Awareness of Sarbanes-Oxley (SOX) controls or working in a controlled financial environment

Exposure to multi-currency or intercompany transactions

Personal Qualities

A positive, can-do attitude and willingness to take on a variety of tasks

Eager to learn, ask questions and develop within the role

Be enthusiastic and self-motivated

Strong attention to detail

Reliable, dependable and able to follow through on assigned tasks

Team player who is comfortable working alongside more experienced colleagues

Ability to prioritise their workload under guidance

Condition of Employment

Successful outcome of a National Police Check.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

Additional Job Description

The Finance function is responsible for activities related to finance, treasury, financial planning and analysis, financial management, regulatory reporting, and tax. It manages the financial resources to generate profit and contributes to the productivity of other business functions, planning and decision-making activities.

Finance > Financial Planning

Specialises in running and supporting reporting systems to facilitate the production of information, budgeting analysis, forecasting analysis, variance analysis, variance commentary, reporting and reviews, and presentation and project preparation.

Role Knowledge and Application

Entry-level role with a basic understanding of accounting principles and project finance practices. Applies straightforward, established processes to assigned tasks and learns on the job. Refers all non-routine matters to senior team members. This is a learning and development position within the project accounting team.

Complexity and Problem-Solving

Works on routine, well-defined tasks that follow established procedures. Identifies issues and escalates them to the Project Accountant or senior staff for resolution. Begins to develop judgement and decision-making skills through exposure to a variety of tasks.

Supervision

Work is performed under close supervision. Tasks, priorities and deliverables are assigned and regularly reviewed by senior team members. Receives ongoing coaching and feedback as part of role development.

Collaboration and Interaction

Works primarily within the Project Accounting team and interacts with internal contacts across Project Management, Engineering, Commercial and Finance functions on routine queries. Develops effective working relationships with colleagues and learns to communicate financial information clearly. External

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Worker Type:

Employee

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We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds. We do not discriminate based on any protected characteristic under applicable law.