Technical Writer - Initiatives & Opportunities (June 2026 - December 2027)

Technical Writer - Initiatives & Opportunities (June 2026 - December 2027)

Status: Initiatives & Opportunities (June 2026 – December 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband I (Start Rate: $40.39 per hour)

Vacancy Status: 1 vacancy available

Posting Date: May 27th, 2026

Closing Date: June 9th, 2026 at 7:00pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (6 consecutive months in Appendix D status) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Reporting to the Change Manager, the Technical Writer plays a key role in developing end-user documentation that supports the successful adoption of Mohawk College’s Enterprise Resource Planning (ERP) system, Banner, and related applications as part of the Banner Business Transformation (BBT) Project. The BBT Project is one of the College’s most significant transformation initiatives, focused on modernizing Banner and associated business processes to better support students, faculty, and staff.

The Technical Writer is responsible for creating clear, accurate, and user-friendly Standard Operating Procedures (SOPs) within the scope of the BBT Project. This role is focused exclusively on documenting approved future-state processes and translating complex functional and technical knowledge into practical, easy-to-follow procedural documentation that supports operational readiness and long-term sustainability.

Working in close collaboration with operational Subject Matter Experts (SMEs) and Instructional Designers, the Technical Writer ensures that SOPs are consistent, standardized, and aligned with related training and change enablement materials. Documentation will be developed using a screen-capture tool supplemented by written procedural guidance to create step-by-step guides.

While this role does not involve the design or delivery of training, it plays a critical role in ensuring that operational documentation effectively complements and reinforces learning, adoption, and ongoing use of the Banner system post-implementation.

What you’ll be doing:

Standard Operating Procedure (SOP) Development & Documentation

Audit existing operational documentation to assess completeness, quality, and gaps between current-state and future-state processes within the BBT scope.

Develop, update, and maintain clear, accurate, and user-friendly Standard Operating Procedures (SOPs) for Banner and related systems throughout the duration of the BBT Project.

Translate complex functional and technical processes into structured, step-by-step procedural documentation using a screen-capture tool supplemented by written instructions.

Ensure all documentation reflects approved future-state processes, system configurations, and project decisions.

Align SOP templates and documentation outputs with Mohawk College branding guidelines, relevant corporate policies, Universal Design for Learning (UDL) principles, and accessibility standards.

Ensure documentation is authored and structured to enable business SMEs to independently update and maintain SOPs post-implementation, supporting continuous improvement.

Apply established BBT documentation standards, templates, and style guidelines consistently across all deliverables.

Ensure documentation is validated, accessible, and ready for go-live and post-go-live operational use.

Support ongoing updates and refinements as processes, systems, and operational needs evolve throughout the project.

Stakeholder Engagement & Knowledge Capture

Partner, consult, and collaborate with project and operational stakeholders, and subject Matter Experts (SMEs) to elicit, validate, and document business and system process knowledge.

Facilitate review, validation and approval of end user process documentation to confirm accuracy, completeness, usability, and alignment with future-state design.

Build strong working relationships with stakeholders across functional areas to support effective knowledge transfer and documentation adoption.

Collaborate with the Change Management team to ensure alignment in approach, quality standards, and stakeholder engagement.

Alignment with Change Management & Training

Partner with Instructional Designers to ensure SOPs, process diagrams, and visual artifacts complement and reinforce training materials and learning pathways.

Align documentation terminology, sequencing, and structure with training content, job aids, and change communications to support a consistent end-user experience.

Upload ready-to-use end user documentation into BBT SharePoint Knowledge Hub

Project Management & Coordination

Plan, track, and manage documentation deliverables (SOPs, diagrams, and other visual artifacts) in alignment with BBT project timelines, milestones, and dependencies.

Coordinate inputs, reviews, and approvals across SMEs, Instructional Designers, Change Management team members, and other project stakeholders.

Identify risks, issues, or delays related to documentation readiness and escalate concerns to the Change Manager as needed.

Support documentation handoff and transition planning to ensure operational ownership post-project.

Other duties as assigned.

What you’ll bring to the role:

A minimum of 3-year diploma/degree or equivalent in Technical Communication, English, Journalism, Communications, Information Design, Business, Computer Science, or a related field preferred. Or equivalent combination of post secondary education and relevant experience in technical writing, documentation, or ERP system documentation.

Certificates or courses in Technical Writing/Procedural Writing.

Minimum of 3 years of project coordination experience.

Experience using communication tools such as MS Teams, Zoom.

A minimum of 5 years of professional experience in technical writing, business process documentation, or procedural documentation.

Demonstrated experience translating complex functional and technical information into clear, structured, end-user documentation such as Standard Operating Procedures (SOPs), or system guides.

Experience working with enterprise systems (e.g., ERP, LMS, HRIS, or comparable platforms), including documenting processes.

Hands-on experience collaborating with Subject Matter Experts at various levels (SMEs) to elicit, validate, and document business and system processes.

Experience applying documentation standards, version control, review and approval processes, and accessibility or usability principles.

Experience using documentation and visualization tools (e.g., screen-capture tools, process mapping or diagramming tools) to support end-user understanding and adoption.

Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.

The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.

93% top up of maternity and parental leave pay for 52 weeks.

Progressive vacation plan starting with 15 vacation days plus annual holiday closure.

Access to Employee Family Assistance Program including counselling services, financial literacy services, nutrition advice and more.

Comprehensive benefits package including health, dental, vision, paramedical services (massage therapy, acupuncture, naturopath, psychotherapy and psychology), short-term and long-term disability.

Ability to take courses at a reduced rate for employees and dependents.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/