Payroll Accountant
At a glance
Highlights
- Fully remote with flexible scheduling
- End‑to‑end payroll ownership
- Compliance‑focused environment
- Exposure to multi‑entity and multi‑state payroll
Heads up
- 2+ years required
- U.S. payroll tax knowledge required
- Remote work aligned to U.S. time zones
Why this role might suit you
A detail‑oriented accountant with at least two years of U.S. payroll experience can thrive in this remote role, managing full‑cycle payroll, tax compliance, and integrations while improving processes for multi‑state operations.
Skills
About the role
Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)About the Role
We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.
In this role, you’ll ensure employees are paid accurately and on time, payroll records are compliant and audit-ready, and payroll data is properly integrated into accounting systems.
If you have experience with U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations, this role is for you.
ResponsibilitiesPayroll Processing
Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
Validate time entries, overtime, bonuses, and deductions
Run payroll using systems such as:
ADP
Paychex
Gusto
QuickBooks Payroll
BambooHR
Journal Entries & Reconciliations
Post payroll transactions into QuickBooks, NetSuite, or Xero
Reconcile payroll clearing accounts and bank statements
Record benefits, deductions, and employer contributions accurately
Tax & Compliance
Prepare and file payroll taxes (federal, state, local)
Submit required forms:
941, W-2, 1099, and state equivalents
Stay updated on U.S. payroll regulations and compliance requirements
Benefits Administration
Reconcile healthcare, retirement, and benefits contributions
Ensure payroll deductions align with employee elections and policies
Employee Support
Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
Support onboarding payroll setup for new hires
Reporting & Analysis
Generate payroll reports and headcount summaries
Support audits with detailed payroll documentation
Provide variance analysis vs. payroll budget
Process Improvement
Improve workflows using Excel, integrations, or automation tools
Document and maintain payroll SOPs for consistency and compliance
Requirements
2+ years of experience in payroll processing
Hands-on experience with at least one payroll system:
ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
Intermediate proficiency in:
Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
Strong knowledge of U.S. payroll taxes and compliance
High attention to detail and accuracy
Ability to manage deadlines and resolve discrepancies quickly
Comfortable working remote aligned with U.S. time zones
Nice to Have
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience with multi-state or international payroll
Experience reconciling payroll with accounting systems
Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
Tools & Tech
ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
QuickBooks / NetSuite / Xero
Excel / Google Sheets
Payroll and HRIS systems
Why Join
Manage end-to-end payroll operations with real ownership
Work in a detail-driven, compliance-focused environment
Opportunity to improve and scale payroll systems and processes
Gain exposure to multi-entity and multi-state payroll operations
Fully remote role with flexible scheduling aligned to U.S. clients
What Success Looks Like
100% on-time payroll processing
Less than 1% payroll error rate
All tax filings completed before deadlines
Payroll discrepancies resolved within 2 business days
Clean, audit-ready payroll records and documentation
If you’re a Payroll Accountant who can manage payroll accuracy, compliance, and reporting, we’d love to hear from you.
Questions about this role
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